Instructions for Online Application System

I. System Requirements

The online application service is based on a web server. Mozilla Firefox 3.0+ and Internet Explorer 7.0+ are recommended and javascripts should not be blocked. A resolution of at least 1024x768 of the screen is recommended.

Internet Explorer 6.0 or lower may malfunction while using the system. It is not guaranteed that the system will work properly with IE6.0 or lower.

We appreciate your bug report or suggestion, please send your ideas to our technicians via snaims.tsinghua@gmail.com.

II. Basic Process of Application

A. The applicant register an account with his/her email and a password and activate the account with the activation code sent to him/her.

B. Select the programme to apply and fill in the application form.

C. Submit the form when it is correctly finished. Unqualified form will not be accepted by the system automatically. Read the following section carefully to guarantee you understand each field of program correctly.

D. The submitted forms will be reviewed by the corresponding staff, usually in 3 working days. The qualified form will be marked as "Verified", the others will be returned to the applicant to make necessary amendment. The status of applicaion form can be viewed in the "My Applications" menu. Moreover, an email is also sent to your registered email address to inform you.

E. Once verified, the printable version of the application form is availalbe for download from the "Print" button. Click "Print" to download a PDF file containing your application information. The PDF file can be printed out by Acrobat Reader.

DO NOT PRINT OUT THE WEBPAGE DIRECTLY AS THE "PRINTED" APPLICATION FORM. THE NOT WELL-PRINTED FORM IS NOT ACCEPTED.

The printed application form, as well as the other documents required by the programme, should be sent to the designated address before the application deadline. Those who failed to send their documents on paper on time will be treated as giving up the application.

F. The Foreign Student Affairs Office will process the application documents and transfer the documents to the school / department / committee authorized for the admission. If necessary, some examinations will be carried out, which will be informed to the applicant. With the admission decision made by the authority, the FSAO will prepare the necessary admission documents and send them to the admitted applicant.

The entire process flowchart is as follows:

III. Notice for Submitting the Application Form

A. Account Registration

On the register web page, fill the registration form with an email address and password.

The email must be available, since the activation code will be sent to it, otherwise the applicant will be not able to use the system with this account.

After the registration form is submitted, an email with the activation code and activation link will be sent to the email address registered.

If you fail to receive the activation code email, you can try to send it again by clicking "Re-send Activation Code". Check your email system whether it was blocked by the anti-spam firewall. You can add "@tsinghua.edu.cn" to the white name list of your email account. Please contact your email provider for assistance.

B. Account Activation

Please use the activation code or link in your email to activate the account after login into the system.

The activation code is marked red in the email, consisting of 10 digits or letters.

The accounts which fail to activate in a week will be removed from the system.

C. Select the Correct Program

Selecting the correct program is one of the most important issues in the application process. Do remember that the "programme" to apply is the programme at Tsinghua University the applicant want to apply. For example, no matter the applicant is an undegraduate students or master students in his/her home university/college, as long as he/she wants to study in Tsinghua as a visiting student or exchange student, he/she should apply for the "General Scholar Programme", NOT the "Undergraduate Programme" or "Master's Programme".

In practice, it is really necessary to inform every applicant for the following information:

1. For exchange students from a university which has student-exchange agreement/MOU with Tsinghua University, please select "General Scholar". DO NOT select "Chinese Language Program", because that program does not deal with the affairs of student-exchange agreements/MOUs.

2. For visiting students and study-abroad students, please select "General Scholar", no matter you are undergraduate or graduate. NEVER select "Undergraduate" or "Graduate", since the two programs are all degree-seeking at Tsinghua University.

Before you apply, please confirm that you meet the requirements of the program listed on our website.

D. Fill the Application Form and Submit

For the applicants, please read this section carefully to avoid potential troubles during your application process.

1. "Full Legal Name" is the name in English on your passport. Fill exactly the same English words as on the passort. Surname is placed first, followed with the Given names.

2. "Chinese Name" is the name in Chinese, if applicable. If you do not have a Chinese name or you cannot input it correctly, leave this field blank and you will have chance to make it at the registration time if you are admitted. If you provide a wrong Chinese name, it will be recoreded on the official documents, thus this wrong name will be used during the whole study time in China and cannot be changed.

3. "Country of Citizenship" is usually the country of your nationality, that is, the country which issues the passport for you. If you hold passports issued by more than one country, select the one which you will use to enter China.

Specially for non-degree program applicant, if you are a permanent resident of Hongkong S.A.R., Macau S.A.R. or China Taiwan and will use the travelling certificate issued by China (Hong Kong and Macau Residents to and from Mainland China Permit, Taiwan Residents to and from Mainland China Permit), please select HK/MO/TW, no matter whether you also hold passport from other countries.

4. "Passport No.", "Gender", "Date of Birth", "Place of Birth" are required to be filled as the items appear on your passport. The date should be in the format "yyyy-mm-dd" (i.e. 2010-02-01 means Feb 1st, 2010).

The subsection 1, 3, 4 above should be take special care of, any mistake made with these items will be brought into the official documents for your admission and all the information systems at the university if you are admitted. Therefore you will trapped in lots of troubles with your visa affairs in the diplomatic missions of China, as well as the student affairs at the university such as identification, registration, course selection and use of facilities.

5. "Permanent Address" is the address available until at least one year after you finish you study at Tsinghua University at which you are able to receive mail by post. If some following documents need to be sent to you after you study here (i.e. transcripts for visiting students), this address will be used.

6. "Current Address" is the address available until the admission documents is sent at which you are able to receive mail by post. If you will use the permanent address to receive the admission documents, you can put "as the permanent address".

7. The "Recommender or Recommending Party"or"Recommened by" item should be one of the following options : the applicant's school of enrollment, the applicant's employer (company or institution), or the applicant himself/herself ("by myself"). Do not fill in anybody else's names.

8. The "Financial Sponsor" field must be filled with somebody who can provide financial support for your study in China, for example, who can provide support you when you have financial troubles to finish your study. The applicant may not leave it blank or fill it with his/her own name.

9. The "Person or Agency to Act on Applicant's Behalf in China" should be somebody or some institution/company who is resident in China. Leave it blank if you do not have any.

E. View Your Application

After all the fields of the form is filled, you can store your application by clicking "暂存/Store temporarily" button.

If you have fill all the fields of form properly, you can click "提交/Submit" to submit your application. You cannot edit a submitted application, unless you discard it to make it back to the temporarily stored status.

F. Prepare the documents on paper and send to the staff

After the application form is submitted, the staff will check the items in the form.

If the application is qualified, it will be set to "Verified" status, then the applicant can download the printable version form form "My Applications" page, this form can also be sent to the registered email address by clicking "Get from via email" button.

If not qualified, the status of the application is "Need Amendment", usually the staff will mark the incorrect items with a red cross symbol , usually the staff will also provide some review comment, which is displayed on the top of the application form. The applicant may amend it and re-submit again.

In both case, an email message will be sent to the registered address to remind the applicant to take necessary measures.

IV. Examination and Admission

The university will arrange necessary examinations, interviews or other assessment regarding to the requirements of the program concerned. Please pay attention to notices published on the website of FSAO (http://intlstudent.cic.tsinghua.edu.cn).

The admitted students will be notified in the application system. A package of admission documents will also be sent to the student.

V. Admission Documents

The admitted students may apply for the visa and process other necessary steps for his/her study in China, following the instructions in the admission documents.